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Click here to download the Oregon PeaceWorks Volunteer Sign Up

Below is a list - with descriptions - of volunteer tasks at Oregon PeaceWorks:

• Introduction to Volunteer Positions
• Mailing Coordinator
• Mailing Assistant
• Designer/Artist
• Merchandise/Event Tabling Coordinator
• Tabling Assistant
• Facilities Maintenance Coordinator
• Phonebanking Coordinator
• Phonebanker
• Computer Maintenance Guru
• Tours/Events Booking Coordinator
• Legislative Coordinator
• PeaceWorker Editor Layout Assistant
• Letter Writing Campaign Coordinator
• Letter Writer
• Letter Tracker
• Road Show/House Party Booking Coordinator
• Speakers’ Bureau Coordinator
• Media Outreach Coordinator
• Media Assistant
• PeaceWorker Distribution Assistant
• Peace Culture Coordinator
• Youth Leadership Development Coordinator 
• Database Guru
• Database Entry Assistant
• Website Guru
• Raffle Coordinator
• Give Peace a Dance Coordinators
• Weekly Email Update Assistant/Coordinator

Introduction

The following are descriptions of volunteer jobs at Oregon PeaceWorks. Jobs may be combined with each other or split between more than one person.

As this is the first time we have had written job descriptions, we need your feedback to see how these descriptions actually fit the jobs performed.

We ask your help in documenting the job, keeping track of contacts via checklists or other means, informing the Program Director and Office Manager of your progress and what you are working on. This will allow us to answer any questions that a contact might have and to refer contacts to you.

Please contact the Executive Director listed below to volunteer or suggest job descriptions not already in this document. Some of these volunteer positions could be intern positions and are also listed in the Oregon PeaceWorks Intern Position Description Document.

Peter Bergel

104 Commercial St. NE
Salem, OR 97330
pbergel@igc.org
phone:503-585-2767; fax:503-588-0088
http://www.oregonpeaceworks.org


Mailing Coordinator
Duties:

• Ensure enough volunteers for various mailings: monthly renewal/thank you mailing, quarterly direct mail, annual Peace Lecture mailing, Give Peace a Dance postcard, and other mailings as are needed.
• Ensure all mailing supplies are assembled and ordered on time for mailing parties such as:
• Determine total number mailing labels
• Ensure that all mail materials, such as envelopes, inserts, letters, postcards, etc. are sent to printer in time for mailing party
• Fill out proper bulk mailing reports and ensure enough bulk mailing supplies such as:
  • Trays
  • Lids
  • Labels

• Executive Director for mailing material contents, such as letters, inserts, postcards
• Designer/Artist for final content of mailing materials.
• Data Base Guru, Office Manager, or others supplying mailing labels/lists
• Desired skills/knowledge:
• Knowledge of File Maker Pro for running the labels
• Knowledge of bulk mail procedures
• Ability to recruit other volunteers for tasks

• Previous mailing party experience
• bulk mail procedures

• Executive Director in content and final design
• Mailing Coordinator and or printer to ensure timely production of mailing materials
• PeaceWorker Editor for PeaceWorker design needs

• Ensure enough volunteers to staff OPW table at events where OPW has a table and or is a cosponsor
• Ensure adequate supplies of tabling materials such as:

• Buttons
• Bumperstickers
• Other merchandise
• Tabling literature
• PeaceWorkers
• Event Announcements
• Sign up sheets
• Other literature to be determined
• Pens for writing
• Tape
• Banner(s)

• Ensure OPW tabling is ergonomically sound

• Some inventory experience or prior merchandising experience
• Enjoy meeting the public if staffing the table
• Ability to recruit other volunteers for tasks
• Understanding of ergonomics

Estimated Time Commitment:

• Merchandising/Inventory — about three hours a month
• Pre-event — about two hours for packing
• Event — one and a half to six hours per event

Tabling Assistant
Duties:
Staff OPW table at events

Coordinates with:
Merchandise/Event Tabling Coordinator

Desired skills/knowledge:

• Previous tabling experience
• Enjoy meeting public
• Knowledge of OPW

• Provide consistent cleaning and maintenance as needed at the OPW office
• May work with outside resources to recruit services such as in carpentry, electrical work, plumbing, etc.

• Previous janitorial, carpentry, electrician experience very helpful
• Ability to recruit other volunteers for tasks

Estimated Time Commitment:
Varies

Phonebanking Coordinator
Duties:

Ensure enough volunteers to participate in phonebanks as needed for lobbying, getting the word out about events, etc.

Coordinates with:

• Executive Director, Merchandise/Events Tabling Coordinator, Tours/Events Booking Coordinator, Roadshow/House Party Booking Coordinator, and Legislative Coordinator to determine need for phonebank and timeliness thereof.

• Executive Director for phonebank script content

• Prior phonebanking, telemarketing, canvassing, volunteer coordination experience
• Knowledge of script writing for phonebanks
• Ability to recruit other volunteers for tasks

Phonebanker
Duties:

• Call folks on list
• Follow script

Coordinates with:
Phonebanking Coordinator

Desired skills/knowledge:
Prior Phonebanking, Canvass, Telemarketing experience

Estimated Time Commitment:
Typical shift is one and half to two hours

Computer Maintenance Guru
Duties:
Keep OPW’s computer equipment in good health on a regular basis

Coordinates with:
All staff that use the computers to determine best time to perform maintenance

Desired skills/knowledge:

• Thorough understanding of PC computers and how they function
• Familiarity with operating systems and a range of software
• Patience with those who do not have this background

Estimated Time Commitment:
Three to five hours a month for normal maintenance, varies in emergencies


Tours/Events Booking Coordinator
Duties:

Assist others throughout the state and nationally in booking and arranging tours and speaking engagements for the various individuals and groups that are coming to this area

Coordinates with:

• Executive Director, national and regional partners for booking possibilities and the tour/individual liaisons themselves
• Merchandise/Event Tabling Coordinator for tabling opportunities
• Mailing Coordinator, Phonebanking Coordinator, Website Guru, Weekly Email Update Assistant/Coordinator and Media Outreach Coordinator for outreach and publicity
• Those responsible for booking various venues

Desired skills/knowledge:

• Knowledge of national and regional partners
• Ability to spend time on the phone and via email to ensure bookings are done in a timely manner
• Ability to get and coordinate information with those above in a timely manner to ensure best possible publicity and turn out at events

Estimated Time Commitment:
Varies — typical coordination time per event may be as little as five hours to more than 10

Legislative Coordinator
Duties:

• Keep abreast of all state and national legislation in which OPW is interested and is following
• Prepare information for OPW members and partners in a timely manner so as to be able influence legislation
• Keep up to date on Congressional recesses, town halls, forums, etc. for times when Congressional representatives are in local areas and can be lobbied directly

Coordinates with:

• Executive Director, Letter Writing Campaign Coordinator, Media Outreach Coordinator, Weekly Email Update Assistant/Coordinator, Web Guru, Phonebanking Coordinator, Mailing Coordinator to facilitate the greatest possible exposure and response from members and partners both nationally and regionally and to ensure a continued presence of OPW in Congressional offices
• May work with state, regional, and local groups for OPW related legislation
• Congressional and Legislative staff

• Previous lobbying experience
• Good email and research skills
• Ability to recruit other volunteers for tasks

Estimated Time Commitment:
Varies — expect a minimum of five hours per legislative action/visit

PeaceWorker Editor Layout Assistant
Duties:

Assist in layout of PeaceWorker Coordinates with:
PeaceWorker Editor
Desired skills/knowledge:
Familiarity with PageMaker, Illustrator, PhotoShop and scanning software
Estimated Time Commitment:

Any assistance offered during the last couple of days before the PeaceWorker goes to the printer will be very helpful. (The PeaceWorker goes to the printer usually about a week prior to the end of the month.)

Letter Writing Campaign Coordinator
Duties:

• Recruit folks to write letters to their state and Congressional representatives, newspaper editors, and other organizations as part of coordinated effort to effect legislation and/or to offer fresh insights into what a culture of peace could look like.
• Track letter writers, responses to letters, publication of letters and responses from decision makers.

Coordinates with:
Executive Director, Legislative Coordinator, Media Outreach Coordinator, and Database Guru, Letter Tracker

Desired skills/knowledge:

• Knowledge of regional newspapers and congressional contact persons
• Letter writing skills
• Experience with editorial boards
• Ability to recruit other volunteers for tasks

Estimated Time Commitment: Four hours a week

Letter Writer
Duties:

• Write letters when called upon
• Notify Letter Tracker of all letters written and to whom
• Send response, if any, to Letter Tracker

Coordinates with:
Letter Writing Coordinator and Letter Tracker

Desired skills/knowledge:
Letter writing ability

Estimated Time Commitment:
Varies — perhaps one to two hours per month

Letter Tracker
Duties:

Keep track of letters written to publications and decision makers and responses, if any, in OPW’s database

Coordinates with:
Letter Writing Coordinator and Letter Writers

Desired skills/knowledge:
Ebase or File Maker Pro

Estimated Time Commitment:
Three to five hours per month/week depending on volume

Road Show/House Party Booking Coordinator
Duties:

• Recruit and follow up on requests for Road Shows, House Parties and/or SMART presentations.
• Work with requesters on theme, venue, accommodations and other details
• Brief Program Director, Executive Director or other speakers regarding what they need to know to prepare presentations and on accommodations (if any)
• Recruit presenters and help acquire presentation material such as videos, DVDs, etc.

• Executive Director, requesters and others in the region wishing to host a Road Show, House Party or SMART presentation, content providers, the Northwest Media Project for possible presenters, and the Speakers’ Bureau Coordinator

• Also coordinates with PSR, Northwest Media Project and Eugene PeaceWorks to prevent conflicts with their programs

• Knowledge of regional presenter resources
• Willingness to recruit House Party hosts and interested local groups

• Knowledge of regional speaker resources
• Ability to coordinate, plan and schedule

• Prepare regular press releases and send them out widely
• Keep press list up to date
• Seek opportunities for more interviews and chats with media representatives
• Cultivate friendly reporters, send regular updates to them
• Contact papers to see if they are open to OPW guest editorials on timely issues
• Prepare OPW media packets

• Ability to write press releases
• Knowledge of OPW’s issues

• Ability to write press releases
• Knowledge of OPW’s issues

Estimated Time Commitment:
Varies

PeaceWorker Distribution Assistant
Duties:

• Assist PeaceWorker Distribution Coordinator in keeping track of where PeaceWorkers are distributed
• Assist PeaceWorker Distribution Coordinator in calling volunteers to PeaceWorker mailing parties

• Contact and work with artists to a create Peace Culture proposal and workplan.
• Work with OPW Grant Writer to obtain funds for the proposal.

• Develop a mentoring program for 10-18 year old activists
• Recruit youth and mentors
• Assist in planning an all-day training for young activists including locating funding for such
• Encourage youth to testify at public hearings and participate in government

• Ability to communicate with, and gain the confidence of youth
• Knowledge of youth concerns and abilities
• Knowledge of actions youth can participate in

• Assist Office Manager and others in maintaining database integrity and in utilizing the database
• Create a Database Entry Procedure Manual
• Assist Office Manager and others in creating new, and refining old, database codes and categories as needed

• General familiarity with computers
• Knowledge of FileMaker Pro and EBase

• Assist Office Manager and Database Guru in database entry
• Follow procedures in Database Entry Procedure Manual
• Enter changes into the database

• Knowledge of FileMaker Pro and EBase
• Accurate data entry skills

• Maintain and create WebPages, forms, etc
• Update OPW’s Website as needed

• Assist Executive Director in soliciting raffle prizes for OPW’s yearly raffle
• Maintain contact log and receive information from Prize Gatherers as to prize packages
• Assist in creation of raffle ticket brochure including solicitation of graphic artist to produce original
• Get raffle form original to the printer in time to be printed and received for insertion into the PeaceWorker

• Willingness to ask for raffle prize donations
• Excel and Word experience sufficient to document contacts

• Event Coordinator
• Auction Coordinator
• Hospitality Coordinator
• Teams Coordinator
• Publicity
• Entertainment

• Must be able to complete tasks by timeline in Give Peace a Dance Manual
• Commitment to follow-through on deadlines is crucial
• Depends on task, see Give Peace a Dance Manual for this as well

• Assist Executive Director in preparing weekly email calendar updates
• Create weekly calendar in Word, eliminate non-text symbols, manual line breaks, etc. by Thursday or Friday afternoon.

• Microsoft Word and email program familiarity
• Editing skills are necessary to condense email announcements into brief descriptions of each activity or action alert.